Transparency and information obligations

Transparency and information obligations for applicants with geobra Brandstätter Stiftung & Co. KG

according to the EU General Data Protection Regulation (GDPR)

With this document, we would like to inform you about the processing of your personal data by
geobra Brandstätter Stiftung & Co. KG and the rights to which you are entitled under data
protection law.

Responsible body (controller) and contact for data security

Company address
Brandstätterstraße 2-10
90513 Zirndorf

Company’s contact information
Tel.: 0911/9666-0
Fax: 0911/9666-1120

Contact information for data security

Categories of data / data sources

We process the following personal data within the framework of applications:

  • Your master data (first name/surname, if applicable: name affixes)
  • Contact data (address, email address, telephone number)
  • Data concerning your qualification (CV, covering letter, certificates)
  • If applicable, criminal record/certificate of good conduct
  • If applicable, photo/work permit/residence title, date of birth

As a matter of principle, we collect your personal data directly from you as part of the
application process. In certain constellations, your personal data may exceptionally also be
collected from other sources such as recruitment agencies.

Purposes and lawfulness of data processing

When processing your personal data, the provisions of the GDPR, local data protection laws
and all other legal provisions (labor law, equal treatment act, etc.) are always observed. We are aware of the importance of your data. Your personal data will be used solely for the purpose of the effective and correct handling of the application process and for contacting you in the context of the application process.

In addition, we process your data if we have a legal obligation to do so, in particular from labor
law. Processing of special categories of personal data within the meaning of Art. 9 para. 1 GDPR only takes place if it is required by law and if there is no reason to assume that your interest in excluding such processing prevails.

Your consent also constitutes an agreement for data processing. If you have given us your consent (e.g. for longer storage of the application documents in our applicant pool or for the transfer of the application documents to other business units) we will process your data for this purpose as well. If we obtain your consent, we will naturally inform you about the specific purpose of the data processing and your right of withdrawal. Should the consent also refer to the processing of special categories of personal data acc. Article 9 EU-DS-GVO, we will explicitly inform you in advance.

Duration of data storage

As soon as your data is no longer needed for the application process, the above-mentioned
purposes or upon revocation of your consent. Should we enter into an employment relationship
with you, the relevant applicant data will be stored with us if they are still relevant for the
employment relationship. If we unfortunately have to reject your application, we will delete your
application documents at the latest 6 months.
Unless you have given us your consent to be included in our pool of applicants and the
associated longer storage of your application documents. We will delete your data in this case
after a maximum of 12 months or rather after revocation of your consent.

Data recipients / categories of recipients

In our company, we make sure that only those departments and individuals receive your data
that need them for application process or to fulfil legal obligations.

With your consent, your applicant data will also be transmitted to other affiliated business units.

Transmission in legal cases to certain public authorities is possible, e.g taxation authority or
law enforcement agency.

Intention to transfer data to a third country

Data transfer to third countries (outside the European Union or the European Economic Area)
only takes place if you have given us your consent or if this is required by law.

At the moment we do not transmit your personal data to service providers or allied company
outside the European Economic Area.

Rights of data subjects

Your rights as a data subject are set out in Articles 15 - 22 GDPR, and include:

  • The right to access (Art. 15 GDPR)
  • The right to erasure (Art. 17 GDPR)
  • The right to rectification (Art. 16 GDPR)
  • The right to data portability (Art. 20 GDPR)
  • The right to object to processing (Art. 21 GDPR)
  • The right to restriction of processing (Art. 18 GDPR)

      To exercise these rights, please contact: or The same
      applies if you have questions about data processing in our company or want to revoke a given
      consent. You can also lodge a complaint against data processing with a data protection
      supervisory authority.

      In the event that we process your data to protect legitimate interests, you can object to such
      processing at any time for reasons arising from your particular situation; this also applies to
      profiling based on these provisions. We will then no longer process your personal data unless
      we can demonstrate compelling legitimate grounds for the processing that outweigh your
      interests, rights and freedoms or unless the processing is intended to assert, exercise or
      defend legal claims.

      Obligation to provide data

      It is not possible to decide on the conclusion of an employment relationship – the chances of
      success of an application – without the provision of certain personal information and data. E.g
      your CV. Though we respect the principle of data minimization and data avoidance by providing
      us with only the data we need for a complete review of your application documents or when
      we are required by law to collect them.

      Without those data, we are unfortunately not able to check your application documents. Of
      course, you have the opportunity to voluntarily provide further information in your application

      Automated individual decision-making

      We do not use any automated processing for making a decision.